How to Create an Invoice for Sponsored Posts

Getting your first sponsored post is an exciting time in your blogging career, but how do you actually get paid? Well, you need to submit an invoice.

Creating one from scratch can be daunting, there’s a lot of information to include. But having a template at your disposal makes things so much easier!

You can create an invoice for sponsored posts yourself in any of the Adobe design programs or just in Word or Google Docs but there are also free templates online (like this one).

Don’t be daunted by all the lines on that invoice – all you really need to do is put the all inclusive fee at the top line with “Sponsored Post for ABC Brand”. Then in the lines below it you can do sub items for what the sponsored posts includes (Tweets, Instagrams, Facebook posts, email/RSS). If you agreed to be reimbursed for expenses include each expense on a new line and send copies of the receipts via email with the invoice (use a scanner or a scanning app).

Taxes and Fees only apply for physical goods sold – so you don’t need to charge any taxes!

In the section under the fee total include any important dates, whether the post will be submitted beforehand for approval or not and your payment terms. Anything from 30-60 days is reasonable.

p.s. Do you have everything on-hand for quick sponsored content responses? Do you know how much to charge for a blog post?

  • Hi, Erin/Kit! When should I create the sponsored post? Should it be after I’ve been paid or before I even get paid?

    • Victor Franklin

      It all depend on you though. But I can assure you, you will rarely see people that pays before the post is done.

      I blog @ http://www.naijaknowhow.com.ng

  • TomBryan

    Hey Erin!

    If you create invoices for your clients on a day-to-day basis, I request you to check out my company’s online invoicing software (https://quickinvoiceonline.com/) Our FREE software is specifically developed for bloggers, freelancers and small businesses.

    The features you mentioned in the above article are all there in our software and I am sure you’d be incredibly satisfied with it. Thanks!

  • Domnick

    Generate invoices for work done, service offer, same set of services provided to any customers, etc. There are a lot of ways to create an invoice, some are spreadsheets, free invoice templates, invoice software. In our organization using Apptivo to manage all billing/invoices. For further information check here: http://www.apptivo.com/invoice-app/

  • Daniel Rxr

    Nice article. Thanks for sharing.
    I’m using MoneyPenny and PayPal
    to create and send my invoices to clients. Both work very well for me,
    especially MoneyPenny as it allows me to track my invoices, money and
    staff live. In case someone is interested:
    https://moneypenny.me/en/online-invoice-generator

  • ArturasG

    I am using excel invoices which I print and stamp. Got some nice invoice templates from http://www.blankinvoice.org

  • amanda hyatt

    Wow! I am really impressed by the way you detailed out everything. It is really going to help me a lot. Thanks for sharing your thoughts so clearly. i am using nuTemplates it is good one